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Data entry via SMS
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VelociData allows your staff or customers to enter data into a database using SMS messaging. Practically everyone these days has a mobile phone and has access to text
messaging, and this means they can enter information into your database by sending a message.
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You can view the resulting data via a web browser, mobile phone browser, or download it into your application.
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Examples of use
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1. Timesheets
2. Expenses
3. Delivery recording
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Example 1: Timesheets
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You have staff around the world and you want to track the amount of time they spend on various projects, but you don't want to invest in pda's, laptops, smart phones etc.
With VelociData all that is required is that your staff send text messages to one number, for key events during the day, and that's it. Job done. You
can view the resulting data via Internet explorer, or can download the results in Excel or XML format via FTP or http for import into your databases for job costing, payroll etc.
Examples of the messages sent:
ts 9 17 .5 Worked on special project
VelociData would interpret this message as a timesheet for today's date, starting at 9 am, finishing at 5 pm, with half an hour lunch, with comments "Worked on Special Project". Because VelociData knows
which mobile phone number the message was sent from, it can record the timesheet against that person's records.
s 9 Working from home
VelociData would interpret this message as a timesheet start for today's date, starting at 9 am, with comments "Working from home" and store the result in the database.
tst 3 XX001 Good progress made
VelociData would interpret this message as a timesheet task. This indicates the person has worked for 3 hours on project task XX001, with the additional comment of Good progress made.
Again VelociData would record this information in the database, so you can keep track of total hours being worked on your projects, so you can quickly spot where problems might occur.
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Example 2: Expenses
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Expenses is always one of those surpisingly difficult things to keep track of, and usually results in your key personnel every month spending a day or two with a mass
of receipts compiling a spreadsheet of expenditure.
With VelociData your staff can simply send a message for each item, such as :
ex 22.70 petrol esso garage, Bracknell
ex 5.75 meal Pizza Express
VelociData interprets each message and splits the information into cost, cost type, and supplier and records it into the database.
You can view the resulting data via Internet explorer, or can download the results in Excel, XML or FTP format for import into your databases for job costing, payroll etc.
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Example 3: Delivery recording
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Your van drivers are on the road and you need to keep track of which deliveries they have made.
With VelociData at each drop each driver makes, he would send a text message such as:
d 12345
VelociData would interpret this as a delivery being made at the time the message was sent for delivery not 12345.
d 12346 10 minutes waiting time
VelociData would interpret this as a delivery being made at the time the message was sent, for delivery note number 12346, with additional optional comments of "10 minutes waiting time".
d 12347 t:10.15
VelociData would interpret this as a delivery being made at 10:15, for delivery note number 12347.
You can view the resulting data via Internet explorer, or can download the results in Excel, XML or FTP format for import into your databases for job costing, payroll etc.
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Two way communication
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VelociData can also be configured to send messages back to the sender, to inform them of any errors in the message received. In example 3 the driver might key an incorrect
Delivery note number. The driver would receive a message informing him of this, allowing him to re send the correct information.
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Design you own capture solution
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If you have special requirements for you data capture then you can design the format of the SMS message to be sent and the format of the data table to receive the data.
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Live Demonstration
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Simply text "demo" followed by your email address to 07797805486, for example
demo johnsmith@aa.co.uk
Then to record a timesheet send the following text to 07797805486:
ts 9 17 .5 test
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We will send you an email with a user id and password and link, so you can view your data, and so you can add more.
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You can be up and running today - all you need is a connection to the internet.
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Costs
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For an Organisation,
VelociData has a one off set up cost of £200.00 Plus VAT.
For a sole user there is no set up cost.
VelociData costs £5.00 plus VAT per person per month.
Messages sent into VelociData are charged at 3 pence each.
Messages sent from VelociData back to the user are charged at 9 pence each.
Contact us now on 07855 791196 or al@mckinnonsoftware.co.uk for more
information.
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